Higher Education
Workforce Value & Compliance Insight
Prepared for Wisconsin University
nextSource · People First · Illustrative assessment · 2026
Workforce Value & Compliance Insight
Prepared for Wisconsin University · out-of-state workforce assessment · sample illustration
47services included
50states + DC covered
49workers assessed
Total annual savings
$43,316
vs. fully-loaded in-house cost
Compliance risk we assume
$18,627
expected penalty exposure taken off your plate
Multi-state setup eliminated
$105,000
registration, IT & HR per state
Internal admin offloaded
$48,810
payroll, HR, legal, reporting
Employer retirement contribution
Set to the client's actual rate. Universities of Wisconsin ≈ 15% (Wisconsin Retirement System); a nextSource program is ~2%.
%
What you pay today
Your current fully-loaded cost to employ and administer these workers, in-house.
| Cost component | Annual | % of wages |
|---|---|---|
| Gross wages | $1,749,000 | 100.0 % |
| Employer taxes & insurance | $198,844 | 11.4 % |
| Pension (employer contribution) | $37,050 | 2.1 % |
| Medical / dental / life | $156,000 | 8.9 % |
| Payroll administration | $15,750 | — |
| HR administration & audit | $7,560 | — |
| Legal / risk / audit support | $9,000 | — |
| External state reporting | $6,000 | — |
| Background screening | $4,370 | — |
| Onboarding / offboarding / W-2 | $4,830 | — |
| Benefits enrollment administration | $1,300 | — |
| Direct labor cost | $2,140,894 | |
| Internal administration | $48,810 | |
| Total you pay today | $2,189,704 |
Total in-house (incl. risk & multi-state)$2,313,331
→
With nextSource
$2,270,015
Monitored for Wisconsin University 47 services · 50 states + DC
Every item below is monitored and maintained for Wisconsin University across all 50 states + DC — one predictable fee.
Multi-state tax & payroll compliance
- ✓Employer registration — all 50 states + DC
- ✓State Unemployment Insurance (SUI/SUTA) setup, filing & rate management
- ✓Federal Unemployment Tax (FUTA) management
- ✓Social Security & Medicare (FICA) withholding & remittance
- ✓Federal income tax withholding & deposits
- ✓State income tax withholding — all states
- ✓Local & municipal tax withholding (OH, PA, NYC…)
- ✓Reciprocity agreement handling (cross-border states)
- ✓Quarterly & annual filings (941, 940, W-2, W-3)
- ✓New hire reporting — per state
- ✓Garnishment & child-support order processing
- ✓Year-end W-2 issuance & corrections
Insurance & risk coverage
- ✓Workers' compensation coverage — all states
- ✓Monopolistic-state WC (OH, ND, WA, WY) handling
- ✓General / employer liability insurance
- ✓Unemployment claims management & hearings
- ✓Workers' comp claims management
- ✓Employment Practices Liability (EPLI) protection
- ✓Worker misclassification protection & indemnification
Employment law & paid leave — 50-state monitoring
- ✓Paid sick leave compliance (state & local mandates)
- ✓Paid Family & Medical Leave (WA, MA, CO, OR, CT, NY, NJ…)
- ✓FMLA administration
- ✓ADA / disability accommodation support
- ✓Minimum wage & overtime (FLSA) monitoring
- ✓Final-pay / termination timing rules — per state
- ✓Meal & rest break compliance
- ✓Pay transparency & pay equity compliance
- ✓Expense reimbursement law compliance (e.g. CA §2802)
- ✓WARN Act (mass-layoff) compliance
- ✓Non-compete / restrictive covenant compliance
- ✓State notices & labor-law posters
- ✓Anti-harassment training mandates (CA, NY, IL…)
Onboarding, screening & identity
- ✓I-9 verification & E-Verify
- ✓Background screening
- ✓Employment & education verification
- ✓Onboarding & offboarding administration
Benefits administration
- ✓Benefits enrollment & administration
- ✓ACA compliance & 1095-C reporting
- ✓COBRA administration
- ✓Retirement / 401(k) administration
- ✓Leave accrual tracking
Reporting, audit & data
- ✓EEO-1 reporting
- ✓Wage & hour audit support
- ✓Compliance audit trail & documentation
- ✓Employee PII data privacy & security
- ✓Real-time compliance dashboard & alerts
- ✓Dedicated account management & quarterly business reviews